Contractor Resource Assist: Importance of Resource Management

Using every resource in your arsenal intelligently is very important for every company as they are the most vital investment of any business. Not only that, companies spend a lot of time and money on creating the perfect talent pool for their needs.

That is why their competencies and skills are tapped to their peak potential; it maximizes their overall profitability and efficiency. Resource management is starting to become an essential part of businesses in any industry today. It is an independent direction after companies became complicated with matrix structures and expanded in various geographies.

Efficient resource management can provide centralized information in a single storage and provides a single variant of the truth. We will explain all the necessary ideas and aims to guide people through the journey as a successful resource manager. Its components include forecasting and planning, scheduling, business reporting and intelligence, integration with related applications, capacity planning, and so much more. Let us begin with the definition.

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What is resource management?

It is the process of using different kinds of business resources effectively and efficiently. These things can be human, assets, equipment, or facilities. It refers to the scheduling, future allocation of support to the right project, and planning at the correct cost and time. This process enables companies to utilize the right workforce at its maximum capability and improve profitability.

The importance of asset management

This thing plays a vital role in improving a company’s sustainability and profitability. Let us highlight how it can help contribute to both the bottom line and the top line of a business.

Minimize costs significantly – With enterprise-wide visibility, this process can use cost-effective global assets from low-cost geography. Having the right mix of international and local assets can help in minimizing project costs. Allocating the appropriate aid for the right project makes sure that companies can complete the delivery in the allotted budget and time. Managers can control the cost by distributing necessary funds uniformly in all projects instead of high-priority projects.

Improving billable and effective asset utilization – This software can help managers predict the workforce’s utilization before they are deployed. Accordingly, assets can be used from non-billable to billable, as well as strategic work.

Usually, when pools are rolled off from assignments, there is no suitable job to engage them. That is why eventually, workers and funds end up on the bench. Managers can initially use the workforce and funds in non-billable positions before assigning them to suitable strategic and billable projects.

Bridge the demand versus capacity gap proactively – Predicting the demand is a function that allows managers to forecast the workforce and finance demands ahead of time. It enables companies to analyze and assess the skill gap within the existing process. After identifying the excess and shortage, managers can create an action plan to bridge the demand gap versus capacity proactively.

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Use the shortage in assets in a matrix company – The process brings communication transparency and facilitates it to effectively and efficiently share highly skilled workers in an organization. The demand can be utilized all over various projects instead of one high-priority one. The shared model will also form organizations cutting jobs across different geographies 24 hours a day, seven days a week support operations.

Monitor and improve company health index – Workers look up to the upper management for their workers’ development. Failing to motivate, as well as provide career growth opportunities will lead to reduced productivity, engagement, and unplanned friction within the organization.

Concepts and components

Scheduling – It involves identifying, as well as allocating talents and finances for a certain period to various tasks. These tasks can be business as usual, billable, or non-billable jobs. With a centralized chart view of the company, scheduling can eliminate tons of spreadsheets. It can also facilitate managers to deploy competent workers to the right task to finish the assignment within the allotted time and budget.

Utilization – It measures the number of time employees spends on various tasks over their availability. It is an important performance indicator in today’s business landscape since it can directly influence its bottom line. Utilization can be measured by:


Strategic utilization

Billable and non-billable utilization

Overall asset utilization

Managers can proactively use contractor resources from non-billable to billable jobs or strategic tasks and optimize their billable utilization.

Forecasting – Forecasting can help managers predict workers’ and finances utilization levels and expect the employees or budget likely to end up on hold. Not only that, but the company can also stay aware of the required capacity for a pipeline project. Using this information, organizations can:

Mobilize workforce and budgets to billable from business as usual or non-billable tasks

Make sure effective and efficient on-hold management

Bridge demand and capacity gap

Capacity and resource planning – It is the comprehensive planning process, allocating, forecasting, and utilizing workers intelligently, efficiently, and effectively. Capacity planning is an agreement to bridge and analyze the demand and capacity gap ahead of the curve. Both are very important to make sure that none of the task vacancies go unfulfilled or the excess capacity is not wasted. Simply put, both can maximize the full utilization and timely deliveries of tasks.Contractor Resource Assist: Importance of Resource Management