4 Common Cloud Backup Mistakes and How to Avoid Them

Did you know that 93% of small businesses use cloud backups?

For most industry professionals, this is far from a surprise. In recent years, cloud backup has emerged as the safest and quickest form of data protection. That said, using the cloud doesn’t guarantee that your data is secure.

Why not? Simple: many companies still make some very preventable cloud backup errors. Here are four common examples and how to avoid them.

1. Not Backing up All Data

Yes, backing up all your data may require a larger backup plan. Still, this is the only real way to guarantee data safety. Many managers back up a part of their critical data, only to later realize they’re missing key information.

For example, one overlooked type of data is email. See, services such as Microsoft Outlook only save emails locally. If you’re not archiving them for later use, they’ll be gone as soon as you clean up your inbox.

2. Having a Poor Folder Structure

When you’re backing up data, having a poor folder structure won’t matter. However, keep in mind that full data restores are rare. Most of the time, you’ll only want to restore a few files—and that’s where the issue is.

If your folder structure is poor, finding the files you want could take a while. For instance, let’s say you use Azure OCR to extract printed documents. Your best bet is to sort this data in clusters that are easy to manage, such as by the first letter.

3. Getting the Wrong Retention Policy

A cloud retention policy refers to a company’s agreement to keep data for a set period of time. Most companies do this because they still need the data for their operations. Having a retention policy may also be part of their compliance requirements.

In either case, you should get the right retention policy for storing business data. The last thing you want to find out is you don’t have enough space for all your data in the cloud when it’s already too late.

4. Not Having a Monthly Plan

These days, you have cloud systems that can back up data every 15 minutes. As tempting as it sounds, this is taking things too far. Backing your data up that often will use too much space and put a strain on your system.

Instead, stick to performing a daily backup when your stations are inactive. On top of that, consider keeping a monthly or weekly backup plan. If you find out that a key file was overwritten a week ago, the only way to restore it is with an older backup.

Other Cloud Backup Errors to Avoid

With the right cloud computing strategy, your data will be safe and sound. This involves backing up all your data, doing it often, and having an older backup in case of emergency.

Want to know more about other cloud backup errors you need to avoid? Interested in learning why cloud backups are the best way to protect your data? Keep reading our Technology section!